How should an employer respond to an over-seven-day injury?

Where an employee is unable to do his or her normal work for more than seven days as a result of an injury caused by a work-related accident, the employer must send a report to the enforcing authority as soon as is practicable and, in any event, within 15 days of the accident. The seven days do not include the day of the accident but include any days that would not have been working days.

The employer should report the injury by completing and submitting the relevant online form on the Health and Safety Executive's website.

The period of incapacity that triggers the employer's duty to report an accident increased from over three days to over seven days on 6 April 2012. Employers must still keep a record of any accident that results in an employee being incapacitated for more than three days.

Different reporting rules apply if the injury is a specified injury under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (SI 2013/1471) (RIDDOR); results from a dangerous occurrence within the meaning set out in RIDDOR; or is an injury to a person not at work (eg a member of the public) that results in him or her being taken directly to hospital for treatment. The employer must notify the relevant enforcing authority of such an injury by the quickest practicable means and must submit a report of the incident within 10 days at the latest.