Pregnancy and maternity: Manage an employee's maternity leave and pay

When to use this workflow

Use this workflow when an employee informs you that she is pregnant.

All employees, regardless of length of service, are entitled to 52 weeks' statutory maternity leave. However, to qualify for statutory maternity pay, an employee must have at least 26 weeks' continuous service ending with the 15th week before the expected week of childbirth and average weekly earnings of at least the lower earnings limit for national insurance purposes.

This workflow is an example of a legally compliant process. Where your organisation's own procedures go beyond the procedure set out in this workflow, you should follow these.

Workflow authors: Produced by the XpertHR editorial team.

Key Steps

  • Consider how the employee’s work will be covered while she is on maternity leave
  • Collect details of the employee’s expected week of childbirth and intended maternity leave start date
  • Calculate the employee’s statutory maternity pay entitlement
  • Conduct pre-maternity-leave interview(s)

Key "What if?" Events

  • What if? … the employee changes her mind about when she wants to start her maternity leave
  • What if? … the employee has a miscarriage or stillbirth, or her baby dies after birth
  • What if? … the employee becomes pregnant again while on maternity leave
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