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Coronavirus Job Retention Scheme: Letter putting employee on flexible furlough following extension of scheme until March 2021

Authors: Stephen Simpson

Warning: On 5 November 2020, the Government announced that the Coronavirus Job Retention Scheme will remain open until the end of March 2021. It published guidance on the extension to the scheme on 10 November. Employers are able to make claims under the extended scheme from 11 November 2020. Employers can enter into a furlough agreement that has retrospective effect from 1 November 2020 provided that it is in place on or before 13 November 2020. Otherwise, the furlough agreement must be in place before the start of the relevant claim period.

When to use this model coronavirus furlough letter

Use this model HR letter to place an employee on flexible furlough following the Government's announcement that the Coronavirus Job Retention Scheme is being extended until 31 March 2021, so that they can work reduced hours via a flexible furlough arrangement under the scheme.

This letter covers circumstances where:

  • the employee was already on flexible furlough (meaning that you are asking the employee to agree to the furlough scheme arrangement continuing) - see first option;
  • you do not currently have an agreement with the employee under either the furlough scheme or Job Support Scheme, but need to place the employee on the flexible furlough scheme now (for example if the employee's workplace is remaining open but seeing a reduction in demand because of lockdown) - see second option; or
  • you already agreed with the employee to an arrangement to be placed on the Job Support Scheme (meaning that you are asking the employee to agree to revert to the flexible furlough scheme arrangement) - see third option.

We have a separate letter to cover full furlough - see Coronavirus Job Retention Scheme: Letter putting employee on full furlough following extension of scheme until March 2021.