Editor's message: As well as being common sense, it is a legal requirement to record the main terms of an employment contract in writing. You need to provide employees and workers with a written statement of employment particulars by their first day of work. This should set out key terms of employment, such as pay, hours, holiday, place of work and notice. Any changes made to the information provided in the written statement, such as an agreed reduction in hours, must be confirmed to the individual in writing within one month of the change.
Ultimately, the written statement of terms and conditions of employment is only evidence of what was agreed, rather than the definitive agreement itself, so it is still open to challenge. Keeping a record of what has been agreed with each individual, in writing, can help to avoid disputes further down the line.
Zeba Sayed, employment law editor
HR and legal information and guidance relating to written statements of terms and conditions of employment.