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Written statement of terms and conditions of employment

Susie MunroEditor's message: As well as being common sense, it is a legal requirement to record the main terms of an employment contract in writing. Within two months of a new employee joining the organisation, you need to provide him or her with a written statement of employment particulars. This sets out specified terms that are central to the employment, including on pay, hours and holiday.

The written statement of terms and conditions continues to be relevant as the employment progresses. If there are changes to any of the terms covered by the statement, such as an agreed reduction in hours, you need to remember to confirm this to the employee in writing within one month of the change.

Ultimately, the written statement of terms and conditions of employment is only evidence of what was agreed, rather than the definitive agreement itself, so it is still open to challenge. Keeping on top of what has been agreed with each employee, obtaining the employee’s confirmation of any changes and keeping records up to date can help to avoid disputes further down the line.

Susie Munro, senior employment law editor

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