Pay and benefits | Policies and documents | HR Tools

Pay and benefits: documents step by step

A full list of our model documents on pay and benefits. Where appropriate, the documents are listed in the order in which they would normally be used.

IR35

Status determination statement via CEST tool
Letter providing individual with status determination statement
Letter allowing individual's appeal against status determination
Letter rejecting individual's appeal against status determination

Pay levels and awards: reports, policies and procedures

Gender pay gap report
Policy on basic pay and pay reviews
Equal pay policy

Pay levels and awards: contract clauses

Salary contract clause
Contract clause on salary reviews and increases
Contract clause on variations in pay negotiated with recognised unions
Contract clause on variation in pay for change of location

Pay levels and awards: letters

Letter informing an employee of the outcome of a salary review
Letter providing national minimum wage statement
Letter advising a worker of a pay increase because of a rise in the rate of the national minimum wage
Letter advising a worker of a pay increase because they have moved to a higher age band of the national minimum wage
Letter informing an employee of a pay freeze
Letter seeking agreement to reduce an employee's pay to avoid redundancies

Pay-related incentives and awards: policies and procedures

Bonuses policy

Pay-related incentives and awards: contract clauses

Payment of bonus contract clause
Payment of commission contract clause
Contract clause on bonuses and expenses for managers
Contract clause on commission and discount rebate for sales people
Contract clause on production-based bonuses

Pay-related incentives and awards: letters

Letter awarding staff bonus

Premiums and allowances: policies and procedures

Expenses policy
First-aid payments policy

Premiums and allowances: contract clauses

Expenses contract clause
Relocation expenses contract clause
Shift allowance contract clause
Standby allowance contract clause
Attendance allowance contract clause
Contract clause on deputising/acting up payments
First-aid payments contract clause
London weighting contract clause

Benefits: policies and procedures

Company car policy
Long-service awards policy
Policy on discounted goods for staff

Benefits: contract clauses

Company car contract clause
Contract clause on company cars for sales people
Part-time worker's company cars contract clause
Part-time worker's benefits contract clause
Fixed-term employee's benefits contract clause
Mobile phones contract clause
Permanent health insurance contract clause

Pay and grading systems

Itemised pay statement
Letter to employee to authorise change to their pay date
Letter to an employee proposing to change the method used for paying them

Deductions from wages: policies and procedures

Loans policy
Payroll-giving policy

Deductions from wages: contract clauses

Contract clause allowing deductions from wages to be made
Contract clause on deduction from wages for shortfall in stock for sales people
Contract clause on loans during periods of absence
Contract clause on deductions from wages for unauthorised absence
Loans contract clause

Deductions from wages: forms

Salary sacrifice form
Form for an employee to authorise deductions from wages
Form for an employee to authorise a deduction from their wages for a trade union subscription
Form for an employee to authorise deductions from wages in respect of private mileage
Form for an employee to apply for a loan
Accident loan form

Deductions from wages: letters

Letter setting out an agreement for repayment of a loan

Overpayment of wages

Letter asking an employee who has been overpaid to pay the money back or to agree to appropriate deductions
Letter to employee confirming receipt of repayment of overpayment of wages
Letter seeking a former employee's consent to making a deduction from their final salary payment where an overpayment was discovered after individual left organisation
Letter explaining deduction from final salary payment where an overpayment was discovered after individual left organisation
Letter asking an ex-employee to pay back an overpayment discovered after the individual left the organisation
Letter to former employee confirming receipt of repayment of overpayment of wages

Pensions

Contract clause on pensions auto-enrolment

Policies and documents

Pay and benefits: documents step by step

IR35

Pay levels and awards: reports, policies and procedures

Pay levels and awards: contract clauses

Pay levels and awards: letters

Pay-related incentives and awards: policies and procedures

Pay-related incentives and awards: contract clauses

Pay-related incentives and awards: letters

Premiums and allowances: policies and procedures

Premiums and allowances: contract clauses

Benefits: policies and procedures

Benefits: contract clauses

Pay and grading systems

Deductions from wages: policies and procedures

Deductions from wages: contract clauses

Deductions from wages: forms

Deductions from wages: letters

Overpayment of wages

Pensions

Pay and benefits categories

All items: Pay and benefits

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