Are employers required to keep records of injuries, diseases and dangerous occurrences?
Yes. Employers must keep a record of any injury resulting from a work-related accident that results in the worker being incapacitated for more than three days (not counting the day of the accident). (The employer must follow the reporting procedure under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (SI 2013/1471) (RIDDOR) if the worker's incapacitation lasts for more than seven days.)
Employers must also keep a record of a work-related accident that results in the death of any person; a worker suffering certain injuries that are specified under RIDDOR; and injuries to someone who is not at work (eg a customer) that result in them being taken directly to hospital for treatment. Records must also be kept of certain occupational diseases and dangerous occurrences as specified under RIDDOR.
Such records must include particulars of:
- the date, time and place of the incident;
- the name and occupation (or status, eg customer, if they are not a person at work) of the person involved;
- details of the injury;
- a brief description of the circumstances in which the incident occurred; and
- the date and method of reporting of the incident (unless the record relates to an "over-three-day injury" that is not reportable).
The employer must keep the records for at least three years.